City Manager's Blog - May 14 - May 25, 2018
- ContactCity Manager's Office
- Phone Number408-615-2210
Welcome to the latest edition of the City Manager's Biweekly Blog. You may download this report as a PDF. To view past posts or subscribe to receive these on eNotify, please visit www.santaclaraca.gov/cmblog
City Council Vacancy Announcement: The City of Santa Clara is seeking candidates for a vacant City Council position to serve your community for the remaining term of Council Seat No. 5, which ends November 2018. The 7-member City Council acts as the legislative body, representing the citizens of Santa Clara and is empowered by the City's Charter to formulate City-wide policy. Any interested applicant must meet the eligibility requirements, as set forth in the City Charter, Section 600, which states that they are a resident and a qualified registered elector of the City of Santa Clara. Any application that does not meet the minimum eligibility requirements will not be considered for this vacancy.
Completed applications will be accepted via email, mail or in-person but must be received (not post marked) in the Clerk's Office no later than 5 p.m. on June 5, 2018. Interviews will be held during the Council meeting on June 12, 2018 at 7:00 p.m., in the Council Chambers located at 1500 Warburton Avenue, Santa Clara 95050.
To apply, visit our website: http://santaclaraca.gov/government/council/councilmembers and submit the complete application via email to email@example.com or to the City Clerk’s Office,1500 Warburton Avenue Santa Clara, CA, 95050. If sending by mail include “Attn: Council Seat No. 5 Vacancy” on the mailing address. For more information, or to request translation services to learn about the application process, please contact the City Clerk's Office at firstname.lastname@example.org or call (408) 615-2220.
State of the City: The community is invited to attend the 2018 State of the City events. Mayor Lisa M. Gillmor will give the State of the City Address, which will provide an overview of recent accomplishments, discuss upcoming City activities, and provide updates on ongoing and new projects. City Manager Deanna J. Santana will provide a fiscal outlook and review the proposed FY 2018/19 Operating Budget. Join us at four opportunities to hear the presentation in your neighborhood! For more information, please contact the City Manager's Office at (408) 615-2210 or visit www.santaclaraca.gov/stateofthecity.
• June 2, 2018, 9:00 a.m. – 11:00 a.m.,
Santa Clara Teen Center 2446 Cabrillo Avenue, Santa Clara
• June 2, 2018, 2:00 p.m. – 4:00 p.m.
Community Recreation Center Auditorium 969 Kiely Boulevard, Santa Clara
• June 9, 2018, 1:00 p.m. – 3:00 p.m.
Don Callejon School Gym 4176 Lick Mill Boulevard, Santa Clara
• June 11, 2018, 1:00 p.m. - 3:00 p.m.
Senior Center 1303 Fremont Street, Room 222, Santa Clara
Pilot Residential Food Scraps Recycling Program Survey: The City will conduct a second survey for the Pilot Residential Food Scraps Recycling Program between June 4 and June 22. Surveys will be available online at www.santaclaraca.gov/OpenCityHall and will be mailed to the billing address for all food scraps recycling collection route customers. The purpose of the survey is to gather information on customer satisfaction, participation, issues and challenges, and recommendations for improvements. All survey responses will be included in a staff report on the implementation of the pilot program at a future City Council meeting.
Upcoming Community Meetings for Development Projects:
• Gateway Crossings May 30: The applicant, Hunter Storm, will conduct a community meeting for the proposed transit oriented mixed use project at the corner of Coleman and Brokaw Roads. The community meeting will take place on May 30 at 6:00 p.m. at Santa Clara City Council Chambers at 1500 Warburton Avenue.
• Kylli Project June 9: A local community organization, CatalyzeSV is planning to host a “community visioning workshop” on Saturday, June 9 to discuss the proposed Kylli project at 3005 Democracy Way in north Santa Clara (former Yahoo campus). Additional information about their event is available at https://www.catalyzesv.org/events
This follows a May 24 a community meeting/open house conducted by City staff. Approximately 50 community members attended the meeting to provide early input on the project. The project is in the early stages of City review; staff will conduct additional community meetings later this year and in 2019 before the project is scheduled for public hearings. The proposed project would allow the potential development of approximately 10 million square feet, including 3.5 million square feet of office space, 6,000 housing units and 400,000 square feet of hotel and retail space.
•Tasman East Specific Plan June 7: The City will host a community meeting for the Tasman East Specific Plan, which proposes a high density neighborhood with supportive retail near transit. The community meeting will take place June 7, from 5:30 p.m. to 7:30 p.m. at Northside Branch Library at 695 Moreland Way. The project area is an existing industrial neighborhood, 45 acres in size, bounded by Tasman Drive to the south, Guadalupe River to the East, the Santa Clara golf course to the north, and Lafayette Street to the west. Staff is reviewing the Draft Specific Plan submitted to the City on May 16. On June 26 City Council will hold a Study Session where staff will present on project progress and input received. Staff is currently reviewing the Administrative Draft EIR, with circulation planned to begin June 27.
2018 Pavement Surface Treatment Project: Construction will begin in early June for the Pavement Surface Treatment Project by the City contractor Interstate Grading and Paving, Inc. The project consists of removal and replacement of failed pavement areas, application of rubberized chip seal and slurry seal surface treatments, replacement of pavement markings, and construction of new ADA-compliant curb ramps. This work will take place at multiple City streets and also City parking lots located at the Police Department Building and the Santa Clara Convention Center. Replacement work of failed pavement areas will occur June through October with final project completion anticipated in November 2018. Major streets to receive slurry seal and chip seal treatments include: Agnew Road, North Winchester Boulevard, Pruneridge Avenue, Monroe Street, Nobili Avenue, Machado Avenue. To see a complete listing of streets to be improved, visit: http://santaclaraca.gov/government/departments/public-works/pavement-maintenance-program. For more information, contact Public Works staff Kaveh Forouhi at (408) 615-3064 or email email@example.com.
Sound the Alarm Campaign: The Santa Clara Fire Department and the Santa Clara Firefighters Foundation are teaming up with the American Red Cross of Silicon Valley to improve fire safety in our community through the “Sound the Alarm” campaign. The nationwide campaign focuses on installing smoke detectors in neighborhoods. On July 21, volunteers will install a limited number of detectors in Santa Clara homes. Volunteers will go door-to-door to check with residents to determine which homes are in need of a working smoke detector, and will install one with the resident’s permission. The Sound the Alarm Campaign compliments the Fire Department’s smoke detector and home safety inspection program. Each year, firefighters install smoke detectors in at-risk homes in Santa Clara. For more information, contact the Fire Department at (408) 615-4970 or email firstname.lastname@example.org.
Mission Branch Library Update: The Mission Branch Library renovation is more than halfway complete; work will continue through July, and a grand opening is planned for August. Framing for the new study rooms is completed, and patio construction, insulation, electrical work and the linear wood ceiling are nearing completion. The Library will hold several family-friendly events in City Plaza Park with updates about the construction and what to expect from your new library. We look forward to creating a vibrant community library with expanded hours and programs for all ages. Stay tuned for event dates which will be posted on the website at www.sclibrary.org
or call the Library at (408) 615-2900.
No Mow Grass installed at Memorial Cross Park: City staff replaced the grass at Memorial Cross Park with no mow turf to reduce irrigation and maintenance costs. The water usage at the park is expected to decrease by 30%, and the mowing cycle will change from one time per week to four times per year. The City continues to evaluate operations and maintenance practices to reduce cost and improve program effectiveness.
Central Park Lawn Bowl Aeration and Top Dressing Completed: City staff completed a thorough core aeration procedure coupled with top dressing and fertilization to improve turf growth, quality and pitch playability. Periodic aeration and top dressing are essential procedures to maintain high quality turf conditions.
Parkway Park Beautification: On May 12, the City teamed with South of Forest Neighborhood Association (SOFNA) to improve Parkway Park. Teams added layers of decomposed granite to the park’s perimeter pathway. Children helped parents and friends add flowering plants around the park sign, while others pruned shrubs. SOFNA works closely with the City to make this annual neighborhood commitment beautify their park and build community.
Data Center at 2305 Mission College Blvd: A Planning permit to demolish an existing two-story 358,000 square foot office/R&D building and construct a two-story 495,610 square foot data center building with equipment yard and onsite improvements was approved by the Architectural Review Committee (ARC) on April 18, 2018. Appeals of the ARC approval were submitted by Adams Broadwell & Joseph Cardozo and by Lozeau Drury LLP. The appeal of the ARC approval is scheduled to be heard at the June 13, 2018 Planning Commission meeting. The applicant anticipates subsequent appeal to City Council of the Planning Commission action on the project.
1593 Lexington Appeal to City Council for Unapproved Construction: The City is continuing to work with the property owner to address construction that was performed at this property without benefit of permits. The property owner filed an application to legalize the existing structure. The City Council previously considered this request (on appeal) and instructed the property owner to make revisions due to strong neighborhood opposition, including concern that the project was being used as a multi-family dwelling. After a period of no activity, the property owner was contacted in March 2017 and instructed to resolve the outstanding appeal hearing issues regarding multiple rooms and partial kitchen facilities in the basement constructed without permits. The applicant recently submitted revised plans with changes to the basement that include a new family room, fourth bedroom and storage area (limited to 7 foot height), in conjunction with a new two-bedroom detached accessory dwelling unit (ADU). A City Council hearing for this continued appeal is tentatively scheduled for July 10.
3131 Homestead Road: Staff received a preliminary application to redevelop and intensify an existing 264 unit apartment building at 3131 Homestead Road. The 12.42 acre property is currently developed at a density of 21 dwelling units per acre (du/ac), has a General Plan designation of Medium Density Residential (20 to 36 du/ac), and is zoned Moderate Density Residential (R3-25D). The proposal includes demolition of (8) two-story buildings housing 82 units, construction of (2) four-story buildings housing 407 units and retention of an additional 182 existing units, resulting in a total of 589 units on the site at 47 du/ac. The proposal would require a General Plan Amendment to High Density Residential (37-50 du/ac) and rezoning to Planned Development (PD) to implement. Such a request requires an application for Early Consideration by the City Council to advance to the General Plan Amendment. The preliminary application is to be reviewed by Project Clearance Committee on May 15, 2018.
Silicon Valley Power Receives California Energy Commission Grant: The California Energy Commission (CEC) awarded Siemens Digital Grid and the City a grant to develop a blueprint to help the City achieve electric vehicle (EV) readiness. Funding will be used to create a plan that accelerates the deployment of transportation electrification within Santa Clara, and incorporates a holistic and futuristic view of planning for an EV future. The blueprint will help California revolutionize the way its residents travel. The $200,000 grant has been made available by the CEC’s Alternative and Renewable Fuel and Vehicle Technology Program.
Grant Funds Awarded for Bowers Park Habitat Restoration & Pathway Project: On May 9, the Santa Clara County Open Space Authority approved the City’s Measure Q Grant to fund Bowers Park Habitat Restoration & Pathway Installation Project (part of the Bowers Park Master Plan update) in the amount of $59,250. The park pathway will create a walking loop within the park and habitat rehabilitation near Saratoga Creek will offer people of all ages and abilities the opportunity to enjoy nature.
Energy Efficiency and Renewable Energy Resource Books: Several new energy efficiency and renewable energy resources are now available at the Central Park Library. New books include topics such as sustainable home design, smart homes for seniors, do-it-yourself solar panel installation, and practical energy efficiency tips for homeowners. For more info, please call the Library at (408) 615-2900.
Request for Proposals (RFP) for Below Market Purchase Program Administration: On April 24, 2018 staff issued an RFP for Below Market Purchase (BMP) Program Administration. The Housing Trust Silicon Valley (HTSV) and HouseKeys submitted proposals. HTSV was selected May 17, with services at a slightly lower cost and no program implementation or setup fees. In the last three years, HTSV has successfully assisted the City by administering and closing escrow on 28 BMP units, and is now in the process of qualifying applicants for the last two available units at Pulte’s Saverio project. To allow continuity of service for the closing of the current and upcoming units, staff will recommend that the City Council approve the one-year Agreement with HTSV with an option for two one-year extensions at the City Council meeting on June 26, 2018.
Santa Clara Fire Department Recommended for Fire Accreditation International (CFAI): On May 23, a peer assessment team from the Commission on Fire Accreditation International (CFAI) announced that the Santa Clara Fire Department would be recommended for International Accreditation. The accreditation process evaluates agency performance, identifies community risks, and projects fire and life safety needs. During the week of May 20, a four-person CFAI peer assessment team visited the Fire Department to review documentation, visit fire stations, inspect equipment, and interview staff. Receiving this recommendation is an important step in advance of the Fire Department’s hearing with the full Commission in August.
National River Cleanup Day Success! On May 19, staff and volunteers gathered to clean areas near and around our local creeks for National River Cleanup Day. The City hosted two sites, one near Saratoga Creek and another near San Tomas Aquino Creek, with 48 volunteers who collected 852 pounds of litter. Throughout the County, 1,274 volunteers cleaned 46 sites covering 62.24 miles. Over 44,768 pounds of trash was collected not including 1,985 pounds of recyclables. The next countywide cleanup event will be held in September. For more info on future events please visit www.CleanaCreek.org.
Spring Dance Recital Fun: The Spring Dance Recital took place on May 18 and 19 at the Community Recreation Center. Emcees were provided by Miss Santa Clara and over 600 dancers in amazing costumes, ranging in age from three years to adult, performed in eight “Once Upon a Time” themed dance recitals. Performances, included acrobatics, ballet, hip hop, jazz and tap, from beginning to advanced levels, as well as performances by Gotta Dance classes offered through Therapeutic Recreation Services for teens and adults with disabilities. Congrats to our dancers!
Coffee with a Cop: On May 18, the latest “Coffee with a Cop” event was held at Specialty's Café and Bakery. “Coffee with a Cop” brings police officers and the community members they serve together over coffee – to discuss issues and learn more about each other. Members of the community attended the event and asked questions, discussed happenings in the area and got to know some of the officers who patrol their neighborhood.
“Be Strong, Live Long” Health & Wellness Fair: On May 18, in partnership with the Senior Center, the Senior Advisory Commission held its “Be Strong, Live Long” event. Hundreds of participants enjoyed 41 exhibitor booths, music, barbecue, and wonderful weather. Focused on helping adults 50+ improve their own health while supporting aging parents and friends, the fair connected individuals with the services that make a real difference in people’s lives. Event sponsor, Kaiser Permanente’s mobile health van provided free skin checks and over 300 tote bags. Evaluations complimented the City on being highly organized, good communicators, and providing an enjoyable event. Attendees can share additional feedback to Health & Wellness Coordinator Mallory von Kugelgen by email email@example.com.
North Valley Baptist Church Event with Santa Clara Police Department: On May 15, members of the North Valley Baptist Church provided lunch to the Santa Clara Police Department employees in honor of National Police Officers Appreciation Day. The church members set up inside the police department’s first floor community room and invited any member of the department to come join them for lunch and discuss community happenings.
Bike to Work Day: On May 10, the 24th Annual Bike to Work Day took place under sunny skies. Staff and Santa Clara Bicycle and Pedestrian Advisory Committee members hosted Energizer Stations at San Tomas Aquino Creek Trail at Agnew Road and the Santa Clara Caltrain Station. For the first time, the City’s “Tap Water Express” truck provided cool refreshing water to the bicyclists at the station. Hundreds of cyclists were provided snacks and refreshments, along with free giveaways. Over 660 bicyclists passed by our Energizer Stations.
“Healthy” is the New “Happy”: On May 8, ten employees attended an early morning yoga class as part of the Human Resources Workplace Wellness Program. The Recreation Division provided a yoga instructor to teach employees a modified outdoor yoga class at City Hall. After stretching and learning breathing techniques, the employees were ready to go back to work as calm, relaxed, and productive employees.
Drug Abuse Resistance Education (D.A.R.E.): D.A.R.E. graduations were held at Santa Clara location over the last two weeks. The Santa Clara Police Department has been teaching the program since 1995 and is now taught at 17 public and private schools. The Elementary D.A.R.E. program targets every 5th grader and prepares them for entering middle school.
CURRENT JOB OPENINGS
Join the Center of What’s Possible! We are currently hiring for the following positions at the City of Santa Clara. To view job descriptions and for information on how to apply, please visit: www.santaclaraca.gov/jobs
As-Needed Building Attendant
As-Needed Electrical Estimator
As-Needed Recreation Leader – Jr. Giants
As-Needed Recreation Program Coordinator
Deputy City Attorney
Fiber Splicing Technician
Per Diem Police Officer Special Events
Public Safety Dispatcher II
Recruit Police Officer
Utility Operations Engineer
RESPONSE TO COUNCIL INQUIRIES
Update on Council Agenda Items: Due to workload on multiple priorities, three items have been delayed to the June 12, 2018 Council and Authorities Concurrent Meeting, two of which are reports to the Stadium Authority Board. One report is to transmit the assignment and venue agreements for the College Football Playoff National Championship Game at Levi's Stadium; the proposed agreement terms were previously presented to the Board on April 24 and May 8. The other Board item is the refinancing of StadCo debt; there is no fiscal impact to the Stadium Authority related to this report, but the Stadium Authority Executive Director is required to execute certain closing documents as part of the documentation required to complete StadCo’s refinancing. The third item is in response to a request by Council on May 22, 2018, during discussion of the Action on Citywide Tree Service Agreements (18-391). Council directed staff to review the City’s Street Tree Agreements, and a possible reallocation of the proposed contract amounts. Staff proposed to return on May 29, however additional time is needed to finalize the work; staff will return to Council on June 12 with updated information and agreements for Council consideration.
Update on Bills and Claims: At the March 8 Council meeting, Council requested information for Bill and Claims for the period of March 23 – April 12, 2018. The $121,800 payment to the Santa Clara Chamber of Commerce was a monthly payment for operation of a Convention and Visitors Bureau which, per the terms of the agreement, is distinct from operating either the Convention Center or the Chamber of Commerce. The agreement total is $1,461,601.
Additionally, stadium related invoices are on the City’s Bills and Claims for services providers such as the Sheriff’s Department and the California Highway Patrol because these contracts are currently with the City, not the Stadium Authority; they are only on the City’s Bills and Claims (not Stadium Authority). The City currently pays the invoices, and then bills the Stadium Manager (ManCo) for reimbursement on behalf of the Stadium Authority (Non-NFL Events) and StadCo (NFL Events). ManCo charges these invoices against the specific event indicated on the invoice and reimburses the City in full. The City/Stadium Authority is currently in discussions with the outside agencies that provide Public Safety services for Levi’s Stadium in relation to the College Football Playoff (CFP) National Championship and will expand these discussions to include the current agreements with the City. The Stadium Authority is proposing terms in the Assignment Agreement for the CFP game so that the Bay Area Host Committee will process payment to the Stadium Authority before the City/Stadium Authority processes payment for the services. In this way, neither the General Fund nor the Stadium Authority will front the funds.
Recreation Vehicle and Trailer Removed on Reed Street: Staff has been working with various agencies and companies to remove a recreational vehicle (RV) and a trailer from the area of Grant Avenue and Reed Street. These two vehicles, a 1970’s Grumman RV (without a vehicle identification number (VIN)) and a trailer loaded with garbage (with a VIN) proved to be difficult to remove. Due to the RV not having a VIN, it could not legally be towed. Both vehicles, especially the RV, were filled with garbage further complicating the removal process. Assistance was sought from numerous local and State agencies with respect to locating the VIN for the RV. The California Highway Patrol eventually issued a new replacement VIN for the RV making it legally towable. A tow company agreed to tow the RV to a dismantler on May 18, 2018 at a cost of $3,000. The issue with the towing of abandoned RV’s will be addressed in the city’s upcoming Request for Proposal (RFP) process as the city seeks a new tow contract beginning in November 2018.
LEVI’S STADIUM RELATED UPDATES
Upcoming Stadium Events:
• June 8, 2018: Stadium Links
• June 16: 49ers Foundation Picnic on the Field
• July 22, 2018: Soccer; San Jose Earthquakes vs. Manchester United
• August 4, 2018: Soccer; International Champions Cup
• September 29, 2018: Concert; Jay Z and Beyoncé OTR II
Naming Rights Agreement: The Stadium Authority Naming Rights Agreement dated May 9, 2013 states that a naming rights fee credit would be owed to the naming rights sponsor at the end of every 3 contract years if during the previous 3 contract years there were fewer than 36 “major events” (including all NFL games and, per the agreement, the Super Bowl counts as 8 major events). For the first 3 contract years of the agreement, a total of 39 major events (this includes the 8 events for the Super Bowl) were held. Staff tracks these events to ensure we meet the required number of events over the 3 contract year period.
It should also be noted that the Second Amendment to the Stadium Management Agreement dated May 9, 2013 stipulates that ManCo will reimburse the Stadium Authority for any reduction in naming rights payment resulting from the 36 major event threshold not being met.
UPCOMING EVENTS & MEETINGS
International Swim Center to Host TYR Pro Swim Series June 7-10: The TYR Pro Swim Series is coming to George Haines International Swim Center June 7-10, 2018. This event attracts the fastest national and international swimmers, including over 30 USA National Team Members, former Olympians and current world record holders. Swimmers range in age from early teens to adult athletes. Parking will be available on site for $10 per day or $25 for the entire event (cash only). Entry fees for final sessions are $15 for adults/ $13 for children, tickets can be purchased at: https://www.teamunify.com/SubTabGeneric.jsp?team=pcscsc&_stabid_=60568team=pcscsc&_stabid_=60568
Sleeping Beauty Presented by Roberta Jones Junior Theater June 8, 9, 10: Roberta Jones Junior Theatre continues its 49th season with a stage adaptation "Disney's Sleeping Beauty Kids." This 30 minute musical is perfect for the whole family, and is an excellent way to introduce young children to live musical theatre. Performances are at the Mary Louise Mello Auditorium in the Community Recreation Center, 969 Kiely Blvd. Ticket availability is limited, purchase early! Shows are scheduled for: June 8 at 7:00 p.m., June 9 and 10 at 2:00 p.m.
Tickets are $8 for adults, $5 for children (ages 3-18), and can be purchased online at www.RJJT.org or in person at the Community Recreation Center. For more information, please contact Recreation Supervisor Kevin Cornelius at firstname.lastname@example.org
UPCOMING AGENDA ITEMS
Please visit the Tentative Meeting Agenda Calendar for dates of upcoming Council Study Sessions, Joint Council/Commission meetings, as well as Council Public Hearing and General Business agenda items online at: https://santaclara.legistar.com/Page.aspx?M=Y.
Deanna J. Santana, City Manager
City Manager's Office (408) 615-2210 email@example.com