Account Clerk I

Job Description

Account Clerk I (210)

Education and Experience

Minimum Requirements:

Graduation from high school or possession of a G.E.D.
One year (1) of experience in financial record keeping
Electronic spreadsheet experience
Ten-key by touch

Desirable Qualifications:

On-line financial systems

License/Certification

The following are required at time of application and for the duration of employment:

Possession of a valid California Class C driver’s license.
Certification of the ability to type at a net rate of 25 wpm on a computer.

Distinguishing Characteristics

Under supervision, performs a variety of technical and clerical accounting duties involving financial record keeping and/or transactions including accounts payable and accounts receivable; and to provide technical and clerical staff assistance to the Finance Department and City staff.

Typical Duties

Each position in this classification may not include all the duties listed below, nor do the examples cover all duties that may be performed.

With assistance, obtains information from department-controlled budget accounts;
Inputs Annual Operating Budget Data into on-line financial system;
May research, retrieve, and compile statistical data for requested budget projections using on-line financial system;
Prepares progress payments (to contractors)
Processes Accounts Receivable and Accounts Payable including purchase orders, cash advances, and/or reimbursements for expenses;
Inputs timekeeping into on-line financial system;
Posts, checks, assembles, tabulates, and compares statistical or financial data using an on-line financial system;
Prepares or checks invoices, requisitions, purchase orders, and similar documents using an on-line financial system
Makes arithmetical calculations using electronic spreadsheets and/or ten-key calculators
Enters and retrieves data and prepares or updates a variety of accounting, financial, statistical records and reports from an automated financial system or personal computer spreadsheet software;
Organizes and maintains hard copy files of Departmental accounts payable documentation/records;
Prepares memos or spreadsheets in prescribed format using desktop applications;
Coordinates authorization of memos or other documents with staff within the department and in other departments;
Performs other related work as assigned.

Knowledge, Skills, and Abilities

Knowledge of:

Financial record keeping methods and procedures;
Office methods and practices, including familiarity with office equipment;
Office safety practices, procedures and standards;
Standard basic arithmetic;
Ten-key calculator and spreadsheet formulas and their use
Report preparation
Standard English usage, including spelling, grammar, and punctuation.

Ability to:

Perform accurate arithmetic calculations, reconciling and analyzing results;
Prepare and maintain financial (payroll, accounts payable, accounts receivable) records;
Effectively handle multiple priorities, organize workload, and meet strict deadlines;
Use initiative and sound independent judgment within established guidelines;
Use standard word processing, spreadsheet and database software programs;
Establish and maintain effective working relationships with those contacted in the course of work;
Deal tactfully and courteously with the public;
Maintain professionalism, courtesy, and composure at all times, including stressful situations;
Work in a team-based environment and achieve common goals;
Communicate clearly and effectively orally and in writing;
Type at a net rate of not less than 25 words per minute on a computer keyboard
Compose correspondence independently or from brief instructions and;
Walk or stand for extended periods of time and bend, stoop, reach, carry, climb, and lift as necessary to perform assigned duties;

Supervision Received

Works under the general supervision of a division head or higher level City position; or other supervisory position as assigned.

Supervison Exercised

None.

Approved, May 2008