Accounting Services Division Manager

Job Description

Accounting Services Division Manager (109)

(Unclassified)

Education and Experience

Graduation from an accredited college or university with a Bachelor or Master Degree in Business or Public Administration, with specialization in accounting and five (5) years of increasingly responsible administrative experience in governmental finance, including accounting and auditing, two of which must have been at the managerial level. A current CPA License is highly desirable.

License

Possession of a valid California driver's license is required.

Distinguishing Characteristics

This is a management position in the Unclassified Service responsible for managing the Accounting Services Division of the City's Finance Department. As a member of the City's Unclassified Service, this is an "at-will" position. The incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. An incumbent in this position exercises independent judgment and discretion; supervises and directs employees; and assists in the formulation of administrative policies for the effective use of assigned personnel.

Typical Tasks

With general direction: plans, coordinates and performs complex accounting, statistical, financial analysis and financial reporting tasks. The Accounting Services Division Manager administers the City's internal accounting controls; integrates financial and statistical information into a comprehensive financial recording and reporting system; organizes, staffs and administers the Accounting Services Division, which includes the following: general accounting, payroll preparation and reporting, accounts payable, encumbrance accounting, miscellaneous accounts receivable, tax and license accounting, financial analysis, special grants and funds accounting including Redevelopment Agency, Sports and Open Space Authority, and Electric, Water and Sewer Utilities. Prepare periodic and annual consolidated financial reports for the City, its Agencies and Corporations and the annual State Controllers Reports. Exercise quality control over contents of various financial reports, ledgers, budgets and other financial documents. Interpret pronouncements of authoritative organizations in the field of governmental finance. Prepare various monthly, quarterly and annual reports. Ensure that departmental and City reports are prepared accurately and in a timely manner. Establish and maintain effective use of electronic data processing applications. Work with operating departments to define, prepare and provide information for management purposes. Perform related work as required.

Knowledge, Skills and Abilities

Thorough knowledge of: accounting principles, practices and procedures; governmental accounting and budgeting; external accounting and financial reporting requirements, and financial analysis. Ability to effectively manage and utilize on-line management information systems; analyze complex financial and fiscal data and make sound recommendations and decisions, learn and maintain information technology applications; effectively utilize various PC applications including spreadsheets, databases, and presentation software programs; prepare effective written and oral reports; establish and maintain effective relations with other City officials and the public; and communicate clearly and concisely; plan and direct the work of others.

Supervision Received

General direction provided by the Director of Finance or the Assistant Director of Finance as assigned.

Supervision Exercised

Supervises clerical and professional employees of the Accounting Services Division. Provides training to various City personnel as required.

Conflict Of Interest

Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager’s Directive 100.

Approved, May 2001