• Graduation from high school or possession of a GED;
• Completion of thirty (30) semester units or forty-five (45) quarter units from an accredited college or university including at least six (6) semester units or nine (9) quarter units, which must be in Accounting or Bookkeeping;
• One (1) year of work experience in Finance/Accounting (accounts receivable, accounts payable, payroll, or general accounting);
• Experience with  electronic spreadsheet and word processing programs; and
• Ten-key by touch.

• Experience with on-line financial and/or payroll systems;
• Experience with PeopleSoft Financial or Human Resources/Payroll Systems.

• Additional qualifying experience may be substituted for the required education on the basis of one (1) year of experience for fifteen (15) semester units.  (There is no substitution allowed for the requirement for six (6) semester units or nine (9) quarter units in Accounting or Bookkeeping.)

Each position in this classification may not include all the duties listed below, nor do the examples cover all duties that may be performed.

General Accounting:
Under immediate supervision

• Processes the City's financial transactions in a timely manner in compliance with laws, regulations, and City policy, working closely with staff in all City departments and outside City contacts;
• Performs reconciliation of various accounting and banking activity;
• Reviews the documentation submitted by operating departments for compliance and correct general ledger account coding and recommends corrective action, up to and including journal entry preparation;
• Uses computer applications, including electronic spreadsheets and word processing software, prepares reports, memos, and supporting documentation;
• Maintains accurate paper and electronic documentation;
• Sorts, indexes, and files materials, using a variety of standard filing methods; and
• Performs other related duties as assigned.

Accounts Payable:
Under immediate supervision

• Reviews payment requests from departments for compliance with City internal control policies;
• Reviews invoices to determine appropriate coding for sales and use tax;
• Enters accounts payable vouchers, and journal vouchers online and verify input against the source documents;
• Works closely with vendors, payers, City staff, and other agencies;
• Uses computer applications, including electronic spreadsheets and word processing software, prepares reports, memos, and supporting documentation;
• Maintains accurate paper and electronic documentation, including files;
• Sorts, indexes, and files materials, using a variety of standard filing methods; and
• Performs other related duties as assigned.

• Enters payroll transactions online and verifies input against source documents;
• Accurately follows established business process documentation;
• Uses queries and reports, reviews transactions for compliance with City policies, procedures and Memoranda of Understanding;
• Works with City staff and employees, as well as other outside City contacts;
• Analyzes original documents and determines system entries needed;
• Reconciles employee deductions to the GL;
• Uses computer applications, including electronic spreadsheets and word processing software, reconciles biweekly or monthly benefits and deductions and prepares reports, memos, supporting documentations and payment requests;
• Maintains accurate paper and electronic documentation, including files;
• Sorts, indexes, and files materials, using a variety of standard filing methods;
• Processes vendor payment requests for employee deductions;
• Tracks departmental timekeeper submissions on Excel spreadsheets;
• Accurately files confidential personnel records; and
• Performs other related duties as assigned.

• Accounting methods and procedures;
• Office machines and common office equipment including a personal computer, copier and facsimile machine;
• Accounting transaction processing in the payroll, accounts payable, general accounting, or cash and bank reconciliation areas;
• Computer applications (such as Peoplesoft, QuickBooks, and Microsoft Word, Access, Excel, and Powerpoint), databases, spreadsheets including data management;  
• Financial and payroll software systems; and
• Office safety practices, procedures and standards

• Process financial data and make arithmetical computations rapidly and accurately;
• Analyze and interpret financial and accounting records;
• Apply administrative and departmental policies, laws and rules;
• Understand basic algebraic relationships;
• Evaluate situations, identify problems, make logical decisions and follow through on resolution;
• Research, analyze and investigate work related issues;
• Operate standard office equipment;
• Use personal computers and applicable software;
• Provide excellent customer service;
• Communicate clearly, tactfully and effectively, both orally and in writing;
• Understand, follow and carry out oral and written instructions;
• Spell correctly and use proper English grammar;
• Interact with City employees on various accounting related issues;
• Establish and maintain effective working relationships with those contacted in the course of work;
• Work in a team-based environment and achieve common goals;
• Perform tasks without being told, working in the best interest of the City;
• Effectively handle multiple priorities, organize workload, and meet strict deadlines;
• Type from clear copy at a net rate of not less than 25 words per minute on a computer keyboard; and
• Walk or stand for extended periods of time and bend, stoop, reach, carry, climb, and lift as necessary to perform assigned duties.

• Must be able to perform all of the essential functions of the job assignment.
• May be required to work unusual hours and weekends in the performance of their duties.