Assistant City Manager

Job Description

Assistant City Manager (016)

(Unclassified)

Education and Experience

Graduation from an accredited college or university with a degree in public administration or related field and five (5) years of progressively responsible administrative experience. Recent governmental management experience is desirable. A master's degree in Public Administration may be substituted for one year of the required experience.

Distinguishing Characteristics

An incumbent in this professional, managerial class performs highly responsible administrative work assisting the City Manager in planning, coordinating and directing the activities of the City of Santa Clara. In the absence of the City Manager, the Assistant City Manager acts in the capacity of City Manager and assumes direct line authority over departments and activities of the City.

Typical Duties

Under administrative direction, assists the City Manager in a variety of complex administrative matters; consults with and assists department heads in solving administrative problems or in developing major changes in departmental organization procedures and policies; conducts and reviews organizational, administrative, fiscal and other studies and collects information on operational and administrative problems; manages special projects that do not fall under the jurisdiction of existing departments or require special handling and attention; coordinates the efforts of departments to ensure the timely completion of special multi-departmental projects; coordinates and carries out the land acquisition programs, including the securing of appraisals and coordinating the negotiating activities; follow-up on special City Council projects and/or assignments to assure timely response or completion; receives complaints and requests for information on city activities; meets with the public and with officials of other cities, agencies and civic groups in the development and coordination of City affairs; represents the City Manager as directed; assists in supervising a variety of departments and activities including supervision of the divisions in the City Manager's Department; conducts special studies and surveys; recommends appropriate action regarding the determination of policy for administrative action; carries out and places in effect such recommendations; reviews departmental work programs; coordinates the activities of the various City departments; attends Council and various other City and community meetings as assigned; consults on technical budget matters including revenue and expenditure estimates, appropriations, allotment control and supplemental requests; participates in long range financial planning for needed capital improvements; and performs other work as required.

Knowledge, Skills, and Abilities

Thorough knowledge of public administration with particular reference to municipal administration; knowledge of the functions of municipal government and the personnel, methods, materials and techniques employed in the operation of such government; considerable knowledge of the ordinances and the regulations regarding general municipal operation; ability to establish and maintain effective working relationships with subordinates and other officials and the community; ability to express ideas clearly and concisely both orally and in writing.

Reports To

City Manager.

Supervision Exercised

Supervises administrative and clerical personnel and others as assigned.

Conflict of Interest

Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager Directive 100.

Approved, June 1990