• Education or experience equivalent to graduation from an accredited college with a Bachelor’s Degree in Engineering, Building/Facility Management or related field, and
• Four (4) years of increasingly responsible experience in the management of building facilities maintenance, at least two (2) years of which shall have been managing staff and with responsibility for division budget planning and administration is required.
  

• Up to four (4) years experience of progressively responsible experience in buildings/facilities construction and maintenance may be substituted for the required education on a year for year basis.

Possession of a valid Class C California driver's license is required at the time of application and for the duration of employment.

This is a management position in the unclassified service administratively responsible for the management of the functions required for the modification, maintenance, cleaning, and repair of all City-owned and leased buildings, including several historic buildings.  An incumbent in this position will be responsible for complex project and contract management in addition to the daily operations.

As a member of the City’s Unclassified Service, this is an “at-will” position and the incumbent serves at the discretion of the City Manager.  An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City’s Code of Ethics and Values.

• Manages and directs the Building Maintenance Division staff in the performance of their duties;
• Develops, implements, and improves a strong preventative maintenance program;
• Prepares, submits, and manages the annual Capital and Operating budgets for the Building Maintenance Division within the guidelines provided;
• Plans, prepares, and administers Capital Budget projects involving City facilities;
• Assists other departments in planning and budget preparation;
• Prepares, awards, and administers contracts and agreements as required;
• Is directly responsible for custodial services, energy conservation, facility capital projects, tenant improvement projects;
• Attends construction meetings and works with architects, engineers, contractors, specialists and City staff to ensure that operational and maintenance concerns are incorporated into building projects;
• Keeps current with best practices in work methods, organizational structure, technology and use of materials in the field of building management and proposes need changes that are cost effective, provide quality of life for staff and patrons, are efficient and provide for redundancy and flexibility;
• Represents the City at regional facilities management groups, professional organizations, and other meetings; and
• Performs other related duties as assigned.

• Building Systems and Maintenance Management Systems in complex buildings;
• Building design and construction, including utilities, lighting, HVAC, electrical, plumbing, mechanical, and air and water quality controls;
• Confers with and assists the Director of Public Works in the development of long-range plans, goals and objectives, and budgets;
• Principles and practices of customer service;
• Principles of management, supervision, training and performance evaluation;
• Principles of organization and management, effective leadership and municipal budgeting and administration
• Manages, schedules and evaluates the work of Building Maintenance Division staff, and develops processes designed to support a continuous learning environment;
• Analyzes operations to determine the most efficient and effective assignment of staff;
• Prepares the division budget, recommends allocation of division funds within guidelines; monitors expenditures to ensure adherence to the approved budget, manages contractual services;
• Prepares complete and comprehensive reports and presents a variety of reports regarding building maintenance issues including building structures, roofs and heating, ventilation and air conditioning systems;
• Responds to inquiries and concerns from the public and follows through with appropriate actions;
• Prepares and maintains a variety of records and reports pertinent to Building Maintenance Division operations;
• Research methods and statistical analysis;
• Problem solving and conflict resolution practices and techniques;
• Complex spreadsheets and database applications;
• Preparation and administration of contracts and fiscal planning;
• Project and workload planning; and
• Environmental and safety practices, procedures and standards, e.g. OSHA, Federal, State and local rules and regulations.

• Exhibit a high level of technical expertise in the elements of construction and maintenance;
• Identify, research and gather relevant information from a variety of sources;
• Analyze building system problems, evaluate alternatives and recommend course of action;
• Understand and carry out highly complex technical tasks;
• Exercise sound and independent  judgment, conduct independent analyses and make recommendations on difficult and sensitive issues;
• Anticipate potential problems, develop contingency plans when needed and solve concurrent problems;
• Provide the leadership and management of the department through coaching, enabling and facilitating employees working in a team environment;
• Create a culture that is conducive to change and that is one that is able to select, recruit, retain, develop and motivate a skilled and talented workforce where everyone knows their mission, role, and job;
• Establish clear goals and objectives in order to create an organization that delivers excellent customer service through ethical leadership standards, establishes an atmosphere of respect for employees consistent with the City’s Code of Ethics and Values;
• Build constructive relationships by promoting effective partnerships with department peers, bargaining units, employees, citizens, and others contacted in the course of work;
• Represent and speak for the department and its work, e.g., presenting, explaining, promoting, defining, and negotiating to those within and outside the department by making clear and convincing oral presentations to individuals and groups, by listening effectively and clarifying information and by facilitating an open exchange of ideas;
• Work effectively as a member of the department’s management team to achieve common goals and be able to deliver excellent customer service to both internal and external City clients;
• Plan, organize, direct, and coordinate organization activities and effectively manage the work of others in order to operate facilities that are open for business seven days a week, including nights and weekends;
• Work effectively and coordinate multiple projects and complex tasks simultaneously in time-sensitive situations and meet deadlines;
• Communicate logically and clearly, both orally and in writing; follow oral and written instructions;
• Prepare and present highly technical and complex written and oral reports using multi-media to large groups and City staff;
• Use computer applications, prepare memos and procedural documentation;
• Create, manage and maintain complex filing and record systems;
• Operate office machines and common office equipment including a personal computer, copier and facsimile machine; and
• Walk or stand for extended periods of time and bend, stoop, crawl, climb, and lift as necessary to perform assigned duties.