Minimum Qualifications: Graduation from high school or possession of a GED, and three (3) years of legal office support experience involving extensive customer service and computer usage.

Desirable Qualifications: Two (2) or more additional years of legal office support experience involving extensive customer service and computer usage.

None required

The Legal Office Specialist III is a confidential clerical classification assigned to the City Attorney’s Office.  An incumbent in this classification is expected to possess considerable expertise in legal procedures and must exercise considerable tact, discretion, and sound independent judgment in the performance of duties with a relatively high consequence of error.  The Legal Office Specialist III is distinguished from classifications in the Office Specialist series by its focus on performing specialized, confidential, and highly responsible legal support services. 

• Prepares, proofreads, and processes a variety of legal correspondence, contracts, pleadings, reports, and other documents from copy, draft, dictation, or written or oral instructions
• Serves as receptionist for the City Attorney’s Office, assisting customers at the counter and on the telephone, routing calls, responding to inquiries, and providing information, as appropriate
• Performs basic research and compiles data for use by legal staff
• Schedules appointments and meetings, maintains office master calendar, and maintains calendars of court filing and discovery response deadlines
• Establishes and maintains computer and/or paper files, record-keeping systems, and template forms
• Maintains inventory of departmental office supplies
• Copies and distributes written materials; sorts and distributes departmental mail
• Performs other related duties as assigned

• Modern office procedures, practices, and equipment
• Personal computer hardware and software, including word processing, spreadsheet, and database programs
• Legal practices, procedures, documents, and terminology
• Pertinent federal, state, and local laws and regulations
• Principles and practices of business and legal communication, including letter writing, proofreading, and formatting  
• Principles and practices of customer service

• Communicate clearly and effectively, both verbally and in writing, by using correct English grammar, spelling, and punctuation
• Evaluate situations, identify problems, and exercise initiative and sound independent judgment within established guidelines
• Interpret, apply, and explain established laws, rules, policies, and procedures
• Work independently to research, analyze, investigate, and take action on work-related issues
• Perform arithmetic computations with speed and accuracy
• File and maintain accurate records and database systems
• Proofread for accuracy, completeness, and compliance with legal form and procedure
• Handle multiple priorities, organize workload, and meet strict deadlines
• Maintain professionalism and composure at all times, including stressful situations
• Establish and maintain tactful, courteous, and effective working relationships with those contacted in the course of work, including other employees, the general public, opposing counsel, and court personnel
• Work effectively as part of a group or team to achieve common goals
• Maintain confidentiality and accuracy with highly sensitive information
• Take direction and follow established policies and procedures
• Type accurately at a speed of 50 net words per minute
• Sit for extended periods of time and operate assigned office equipment