Library Division Manager

Job Description

Library Division Manager (127)

(Unclassified)

Education and Experience

Possession of a Masters Degree in Library/Information Science from an American Library Association accredited library school;
Fours years of increasingly responsible professional library experience, including at least two years of experience managing and coordinating the activities of a specified library program area; and
One year of supervisory experience is required.

License

Possession of an appropriate, valid California driver's license is required.

Distinguishing Characteristics

This is a professional managerial position in the unclassified service. An incumbent in this position administers, supervises, coordinates, and is responsible for the type and quality of technical and public services offered by a major library division. . An incumbent in this position may function as the library's project manager for specialized projects.

As a member of the City’s unclassified service, this is an “at-will” position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City’s Code of Ethics and Values.

Typical Duties

Under general direction:

Plans develops, and implements library goals, objectives, policies and procedures;
Plans develops, and implements division goals and objectives;
Prepares, administers, and maintains appropriate controls over the division budget;
Directs, supervises, and evaluates the activities, projects, programs, and personnel of the division;
Monitors work flow to determine the most efficient and effective assignment of division personnel;
Fosters an environment of trust and teamwork within the division and throughout the library
Represents the library with governmental, professional and community groups, organizations, and committees;
Plans, conducts, and attends various community and professional meetings, conferences, and workshops;
Coordinates assigned functions with other library divisions, other employees, City departments, and outside agencies;
Maintains records; prepares reports and correspondence; compiles data;
Monitors developments in computer and systems technology, online reference and communication, and the use of electronic information products in the library field;
Manages contracts and services agreements with library materials and automated systems vendors;
Develops and implements policies related to staff and patron use of automated library systems;
Plans, coordinates and implements library programming and publicity;
Supervises and participates in making community contacts;
Develops and maintains effective relations with the community;
Interprets policies and procedures to citizens;
Performs other related duties as assigned; and
Specific job duties of this position may not be included in the list above, nor do the examples cover all duties which may be performed.

Knowledge, Skills, and Abilities

Knowledge of:

Public library organization, objectives, trends, materials, services, programs, and practices;
Public library principles and practices with emphasis on one of the following: adult services, collection services, support services, customer services, or youth and extension services;
Principles of supervision, training, and personnel management
Current automated library systems;
Bibliographic databases, online public access catalogs, and integrated library systems;
Principles of selection, de-selection, and evaluation of library collections; and
Marketing and promotion of library materials.

Skill in:

Managerial budgeting, planning, personnel supervision, and staff development in the application of principles and techniques.

Ability to:

Use independent and sound judgment to direct, administer, plan, prioritize, organize, and evaluate the work and activities of the assigned units in the division;
Analyze complex administrative problems, evaluate alternatives, and recommend effective courses of action;
Train, supervise, and evaluate personnel;
Establish and maintain courteous and effective working relationships with others;
Foster a teamwork environment;
Communicate clearly, both verbally and in writing;
Prepare detailed analytical and statistical reports;
Apply library policies and procedures;
Discuss problems and concerns tactfully, courteously, and effectively; and
Use personal computer applications in a library setting.

Supervision Received

Works under the general direction of the City Librarian or City Librarian.

Supervision Exercised

Supervises professional, paraprofessional, clerical, page, and other personnel as assigned. May be responsible for the operation of the library in the absence of the City Librarian or Assistant City Librarian.

Other Requirements

Performs physical tasks, such as lifting and moving library materials, stooping, reaching, kneeling, and walking up and down stairs; and
Must be able to perform all the essential functions of the job assignment.

Special Conditions

May be required to work evenings and weekends.

Approved, June 2002