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Gary Ameling
Director of Finance/Assistant City Manager

Email: Finance
Finance Main: 408-615-2340
Cust. Service: 408-615-2300
Tax & Licenses: 408-615-2310
Purchasing: 408-615-2046
Fax: 408-243-8687

OFFICE HOURS
Monday - Friday
8:00A - 5:00P

ADDRESS
1500 Warburton Avenue
Santa Clara, CA 95050

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How can I get a copy of my business license?
A:
A written request and a $6.00 fee is required to obtain a replacement copy of your certificate.
Can I use my license to do business in another city?
A:
No, the Business Tax Certificate is for doing business in the City of Santa Clara only. If you plan on doing business in another city, you must contact them in order to obtain their requirements for a business license.
What if I move my business to a new location?
A:
Any changes to your business (i.e., location, type of business, business entity, ownership, etc.) will require a new Business Tax Affidavit to be submitted. If the business is no longer located in the City of Santa Clara, a written notification from the business owner must be submitted to close the Business Tax Certificate.
I just purchased an existing business. Can I use the previous owner’s business license?
A:
No, unless a business is a corporation and the Tax ID is not changing, a Business Tax Certificate is non-transferrable. As a new owner, you are required to submit a completed New Business Tax Affidavit to cover the business operation under your ownership.
If my business license expires, does that mean my business is closed?
A:
Business Tax Certificates are not automatically cancelled. We require written notification from the owner in the event of a closure or sale. Please mail your written notification to: City of Santa Clara, Business Tax Unit, 1500 Warburton Ave, Santa Clara, CA 95050.
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Contact Us

Gary Ameling
Director of Finance/Assistant City Manager

Email: Finance
Finance Main: 408-615-2340
Cust. Service: 408-615-2300
Tax & Licenses: 408-615-2310
Purchasing: 408-615-2046
Fax: 408-243-8687

OFFICE HOURS
Monday - Friday
8:00A - 5:00P

ADDRESS
1500 Warburton Avenue
Santa Clara, CA 95050

Finance

The mission of the Finance Department is to ensure that the financial/fiscal activities of the City, its Agencies and Corporations are performed, recorded and presented in compliance with professional and ethical standards.

Finance Department Divisions
The Finance Department administers the financial affairs of the City, including City-owned public utilities. The department is comprised of the following divisions: 

Administrative Services

  • Manages and directs the activities of the Finance Department
  • Focuses on the management and coordination of special projects including SB90 Reimbursements, Legislative Review, Sales Tax audits, and internal control/agreed upon procedures audits
  • Administers contractual agreements for the annual audit, and the City's liability and property insurance program
  • Administers fiscal controls and policies
Budget and Treasury
  • Manages cash flow, investments and the issuance and maintenance of outstanding debt
  • Participates in budget and financial planning activities, and financial administration of contracts
  • Compiles and produces external documents, e.g. the Annual Budget, the Annual Capital Improvement Budget, and the Annual Financial Report
  • Compiles data and statistics, and develops financial analysis and revenue forecasts
Accounting
  • General Accounting
  • Receivables
  • Payables
  • Payroll
  • Administers and controls the City's on-line financial management information systems
  • Administers internal and external financial information reporting
  • Responsible for general accounting, payroll preparation and reporting, accounts payable and receivable functions, financial analysis, special grants and funds accounting
  • Integrates financial and statistical information into a comprehensive financial recording and reporting system
  • Prepares periodic and annual comprehensive financial reports for the City, its Agencies and Corporations, and the annual State Controller Reports
  • Responsible for the internal control auditing functions of the City, its Agencies and Corporations
Municipal Services
  • Manages field and office personnel who provide customer assistance regarding utilities, tax and license, meter reading, and utility field services
  • Manages, administers, and maintains online computerized systems for Utility Billing, Tax and Licensing, and Cash Receipting
  • Generates monthly utility bills for all Santa Clara residential, commercial, and industrial customers
  • Investigates, researches, prepares findings, and works with customers to resolve their concerns, complaints, and/or suggestions

Purchasing Division

  • Procure and inventory equipment supplies and services needed by all departments
  • Operates the Electric and Water Utilities warehouse
  • Disposes of surplus material 
  • Process outgoing US mail for municipal offices City-wide

 


Thanks for the Timely Payment
The City of Santa Clara says "thank you" to customers for their timely payment of utility bills. Prompt payment allows the City to control processing and staff costs, and the benefit is passed on to customers in the form of lower utility rates and enhanced customer service.

Last updated: 11/14/2014 3:34:15 PM