The City of Santa Clara understands and supports the public's right to access the public records created and maintained by the City during normal course of business. It is the goal of the City to provide service in a transparent manner, which includes timely access to requested records in accordance with the California Public Records Act (CPRA) Government Code Sections 6250 to 6270. The public can inspect or receive a copy of any record unless the record is exempted from disclosure under the act.
 

Submit a Public Records Request Online

Visit the Santa Clara NextRequest webpage to submit a public records request online.

Records Available Online

• Meeting Agendas and Minutes

To Request Public Records not available Online

• Police Department
  • Crime Reports (e.g. crime report, domestic violence, arrest report, calls for service, etc.), submit a request via the Police Public Records Request Online Portal
  • Traffic Collision Report, log onto LexisNexis or submit a request via the Police Public Records Request Online Portal
  • For any Police records not included above, submit a request via the Police Public Records Request Online Portal
  • For Police Department inquiries, contact the Records Unit at (408) 615-4700 or via email at records@santaclaraca.gov
    
    
•  Fire Department 
  • For Fire Records, visit City of Santa Clara Fire Department or email fire@santaclaraca.gov
    
    
• For all other City Department Records
  • Submit a request via the Public Records Request Online Portal
    
  • Request in-person at City Clerk's Office, 1500 Warburton Ave., Santa Clara
  • Call the City Clerk's Office at 408-615-2220

Public Records Act Request Logs Archives

For archives of Public Records Act Request Logs for all requests received in 2020, please see one of the links below:

• OPEN LOG
• CLOSED LOG

General Information about Public Records Requests

• Requests will be provided electronically for free, when possible.
• Paper copies are 10 cents per page plus postage costs.
• There is no charge for inspecting records in person.
• Public records are open to in person inspection during regular City office hours, except for City Holidays, and subject to a rule of reason and must be consistent with the efficient functioning of City Offices. Advanced notice is not required however, records may be located off-site, require redaction of confidential information, and may require time to locate as they may be in multiple locations, so it is advisable to contact the City Clerk's Office to make sure records are available before arrival. If not immediately available, the City Clerk's office will set up an appointment for the inspection.
• In order to prevent records from being lost, damaged or destroyed during inspection, City staff may determine the location of, and may monitor the inspection.